ACADEMIC ADVISEMENT FOR REGISTRATION

Sam Houston State University began its Mandatory Advisement System effective September 1, 1996. For specific information, see Mandatory Advisory Policy on page 24.

Each student is responsible for ensuring that the courses selected will meet his/her degree requirements. A student should contact his/her academic advisor or refer to the current undergraduate or graduate catalogue in order to confirm which courses will meet his/her individual degree requirements.

A student with a declared major, who wishes to be advised, should report to his/her major department. A student pursuing a General Studies Program (Non-Major) may be assigned an academic advisor by reporting to the Office of the Dean, College of Arts and Sciences. Preprofessional students are advised to report to the Office of Preprofessional Studies prior to registration each semester for assignment to the appropriate preprofessional advisor, for advisement, and for clarification of any preprofessional curriculum changes made by professional schools.
 

ACADEMIC GRIEVANCE PROCEDURES FOR STUDENTS

Academic grievances include disputes over: academic standards; course grades; unauthorized class absences or tardiness; suspension from the university for academic deficiency; alleged unprofessional conduct by a course instructor. A copy of Academic Policy Statement 900823, Academic Grievance Procedures for Students, can be obtained from the office of the student’s academic dean, department chair, or the Newton Gresham Library.
 

APPLICATION FOR A DEGREE

Prior to the semester or summer school in which the degree is to be conferred, a formal application and payment of the diploma fee of $18 must be made in the Registrar’s Office. The Academic Calendar which is located in the current catalogue and in the Schedule of Classes indicates the deadline for making application for a degree. A student who is completing the last semester of course work at an institution other than the University must provide the Registrar with an official transcript of this course work no later than one day prior to the graduation date.
 

ATTENDANCE AT COMMENCEMENT

Should a degree candidate be unable to attend commencement, a written request for the award of the degree in absentia should be directed to the Office of the President of the University. The degree candidate should indicate the address to which the diploma is to be mailed and should include the correct fee for postage and packaging the diploma. $5.00-USA; $17.00-Mexico; $12.00-Canada; $24.00-other countries. Checks should be made payable to Sam Houston State University.
 

CHANGE OF SCHEDULE (ADDING AND DROPPING COURSES)

1. Students may make schedule changes by accessing SamInfo at https://www.shsu.edu/saminfo.
2. No schedule changes may be made after the deadline specified in the Academic Calendar. A course dropped after the stated deadline is entered on the student’s permanent record with a grade of F.

1. Regular and punctual class attendance is expected of each student at Sam Houston State University.
2. Each faculty member will keep a record of student attendance.
3. Each faculty member will announce to his/her classes the policies for accepting late work or providing make-up examinations. Students are expected to show appropriate cause for missing or delaying major assignments or examinations.
4. A student shall not be penalized for three or fewer hours of absences when examinations or other assigned classwork have not been missed; however, at the discretion of the instructor, a student may be penalized for more than three hours of absences.
5. Each instructor is obligated to clarify in writing to each student enrolled in class at the beginning of the semester or summer session his/her classroom policy regarding absences.
6. Class absences will be recorded and counted only from the actual day of enrollment for the individual student in that specific class.

It is necessary to have on file with the University a correct residency address. A student who changes an address after completing registration should immediately report this address to the Registrar’s Office. The University assumes no obligation for failure of a student to receive communications. A student may change his/her address on the SamInfo Computer Access Line or provide the Registrar’s Office with a written request for an address change.
 

COURSE PROGRESS - INDICATION OF

A student frequently needs an appraisal of his/her academic progress from an instructor prior to a drop deadline in order to provide a basis for determining whether or not to drop a course. The expectation of a student to be able to gain some indication of academic progress prior to the published drop date is not unreasonable. The manner in which a valid appraisal of course progress is to be provided to a student is left to the discretion of the individual instructor.
 

DEAN’S LIST OF ACADEMIC HONORS

Those outstanding undergraduate students who attain a grade point average of 3.5 or better, with no grade of F, for all courses attempted while earning not less than twelve semester hours during the semester are included on the Dean’s List of Academic Honors. The Dean’s List is released at the close of each semester. In order to provide the appropriate recognition which these students have earned, the Dean’s List is distributed throughout the University community as well as by the News Bureau to the various other media.
 

DEPARTMENT ACADEMIC DISTINCTION PROGRAM

An enriched program is offered to superior students at Sam Houston State University, culminating in the student’s receiving a diploma designating that the degree is being conferred "With Academic Distinction" in a field of specialization. The program consists of six hours of individual work on a project under the guidance of a designated faculty member. To qualify for department Academic Distinction, the student must enroll for six (6) semester hours of credit in a department Academic Distinction program, and the student must have the following qualifications: (a) be of junior standing (64 semester hours or more), (b) have an overall grade point average of 3.5, (c) have a grade point average of 3.5 in any courses taken in the major field, and (d) have the written permission of the department chair. To complete the six-hour program and to graduate with Academic Distinction in a specified academic discipline, the student must maintain a grade point average of 3.5 in the major field and must complete other academic requirements which the individual department considers necessary. The six semester credit hours of department Academic Distinction program course work must be taken in addition to the standard requirements within the major field and may not be taken in lieu of any requirements in the major field.
 

FINAL EXAMINATIONS

Final examinations are not given before the designated time in the official examination schedule. A student is not permitted to take a final examination before all other work for the course is completed. A student who is compelled to be absent from a final examination may petition the academic dean involved to permit a mark of X in the course. This permission is granted only by the academic dean with the recommendation of the instructor concerned.
 

GRADUATION WITH SPECIAL RECOGNITION

Special recognition at graduation is provided to undergraduate students who compile outstanding academic records. Those graduates who have achieved undergraduate academic excellence at the University receive a gold cord at graduation to reflect this achievement. The gold cord indicates one of the following academic achievements: Summa Cum Laude, Magna Cum Laude, Cum Laude, With Academic Distinction, Special Scholastic Recognition for Transfer Students, Alpha Chi.

Degrees conferred Cum Laude, Magna Cum Laude, and Summa Cum Laude reflect an outstanding overall grade point average with a minimum of sixty semester hours earned in residence at Sam Houston State University. The distinction and corresponding grade point averages are: Cum Laude-3.50 to 3.66; Magna Cum Laude-3.67 to 3.85; Summa Cum Laude-3.86 to 4.00.

The Department Academic Distinction Program is an individualized learning experience available to outstanding students at Sam Houston State University. An Academic Distinction Program project provides qualified students with a comprehensive introduction to meaningful research under the guidance of a designated faculty advisor.

Transfer students from accredited institutions who complete their final requirements for a baccalaureate degree at Sam Houston State University will receive Special Scholastic Recognition and a gold cord at commencement plus an appropriate notation on their academic transcript when they have achieved not less than a 3.5 overall grade point average computed on all accepted transfer resident classroom instruction, have attained a minimum overall grade point average of 3.5 computed on all resident classroom instruction taken at Sam Houston State University, have completed not less than thirty semester credit hours in residence at Sam Houston State University with not less than twenty-four of these hours being advanced, have completed less than sixty semester hours in residence at Sam Houston State University at the time of graduation, and have completed all other requirements for graduation at Sam Houston State University.

Alpha Chi, a national honor society organized to recognize and promote scholastic excellence, is open to all University seniors who have accepted membership and have achieved a 3.6 or higher grade point average on all college-level course work.

Participation in the Honors Program at Sam Houston State University is based on a competitive selection process, provides outstanding academic opportunities, and includes distinct undergraduate college experiences. Upon successful completion of the Honors Program - twenty-four semester hours of Honors courses and two special seminars - the student’s academic transcript will indicate graduation "With Honors" and the student may wear an Honors medallion with academic regalia. To be designated as having graduated "With Highest Honors" the student must also successfully complete a special senior project involving original research and/or an effort of creative expression.
 

NAME CHANGE

Appropriate documentation which substantiates a legal name change for a student must be submitted to the Registrar prior to the student’s next registration. Registration under a name different from that used in the student’s last enrollment cannot be accomplished without the above certification, which becomes a part of the student’s permanent file. All degrees, grade reports and transcripts are issued under the student’s legal name as recorded in the Registrar’s Office.
 

PRESIDENT’S HONOR ROLL

Those undergraduate students who achieve a grade point average of 4.0 in all course work attempted while earning no less than twelve semester credit hours during the fall semester or spring semester attain the distinction of being included on the President’s Honor Roll. Beginning with the Fall Semester of 1984, the names of those students achieving the highest attainable grades denoting academic excellence comprise the President’s Honor Roll and are released at the conclusion of each semester. In order to provide the appropriate recognition which these qualifying students have earned, the President’s Honor Roll is distributed throughout the University community as well as by the News Bureau to the various other media.
 

RESIGNATIONS

To resign (officially withdraw) from the University, a student must report to the Registrar’s Office (113 Bobby K. Marks Administration Building) and process a Resignation Request. The Resignation Request must be in writing and becomes effective on the date received by the Registrar’s Office. The effective date of the Resignation Request, as received by the Registrar’s Office, is the date which is used for determining any refund. The student is responsible for clearing all debts owed to the university. Students who fail to officially resign from the University will receive the grade of F for each course in which they are enrolled.

Students who resign after the first nine weeks of a regular semester or after the first two weeks of a summer session receive a mark of WP (withdrew passing) or WF (withdrew failing) for each course for which they are enrolled. Students who resign from the University while enrolled in a course whose duration is less than a normal term will receive a mark of WP or WF if they resign after one-half of that course time has been completed. The mark of WP or WF is the responsibility of the student’s instructors.
 

SECOND DEGREE

Any student holding a baccalaureate degree from Sam Houston State University or any other regionally accredited institution may earn a second baccalaureate degree differing in basic academic subject area and concentration from the first degree by completing the following requirements:

1. A minimum of 30 semester credit hours in residence, 24 of which must be advanced.
2. Any additional requirements of the department and college approving the respective degree plan.
3. All other University requirements for the degree sought.

A currently enrolled student or a former student of the University may obtain a transcript of his/her completed work from the Office of the Registrar. All requests for transcripts must be in writing and must be accompanied by the individual’s signature. A fee which, according to state law must be paid in advance, will be charged for each copy. The fee for each transcript is $4. Transcripts will not be released for students who have a financial indebtedness to the University. Checks should be made payable to Sam Houston State University.

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